Shift: Day Type: Temp

JOB OVERVIEW: This position is responsible for filing, sorting, and distributing incoming mail as well as collecting and processing outgoing mail. Will be required to operate mail processing machines or process by hand, to fold, stuff, seal and meter mail. The individual will prepare materials to be shipped as well as receive and restock incoming materials in central supply.

RESPONSIBILITIES:

• Mail processing and distribution in compliance with company standards and US postal regulations.

• Shipping, receiving, processing and distribution of packages/parcels in compliance with company standards and shipping regulations. 

• Processing and distribution of all types of incoming and outgoing freight, packages and letters.

• Processing and distribution of daily batch print to policyholders and agents.

• Store and distribute supplies.

• This position also provides a variety of key routine support duties such as performing company business deliveries and ordering mailroom supplies.

MINIMUM REQUIREMENTS:

• Good communications skills with the ability to speak and write grammatically correct English. 

• Must be able to operate a motor vehicle safely and maintain a valid drivers’ license

.• Must be able to lift and carry up to 50 lbs.

• Knowledge of basic mathematics.

• The individual must demonstrate attention to detail while sorting and filing by numerical code.

• Establish constructive working relationships with those contacted in the course of business.

• Organize and prioritize daily work in order to meet critical deadlines.

• Operate personal computer and keyboard with accuracy and efficiency.

Education and Experience:

Equivalent of a high school diploma.

Balance Staffing is currently hiring a Mitigation Division Manager for our client in Sacramento, CA.

Client is open to relocation for qualified candidates.

The candidate will Manage project through the mitigation/remediation phase.

· Use Xactimate software to estimate residential and commercial water, fire, mold and cleaning restoration projects.

· Work closely with Superintendent to ensure successful completion of assigned jobs.

· Supervise and train field technicians and make sure they are meeting our customer service expectations.

· Develop and maintain sub-contractor relationships.

· Negotiate restoration services and insurance claims settlements.

· Submit estimates in a timely manner determined by company requirements.

· Establish and maintain client relationships as well as relationships with insurance adjusters and claim representatives.

· Prepare all budgets and schedules for assigned jobs.

· Manage daily marketing activities in order to promote the company and maintain a steady supply of new work.

· General maintenance and upkeep of restoration equipment, materials, fleet vehicles and warehouse.

· Ensure company’s safety measures are followed.

Qualifications:

· 5 years’ experience required

· WRT, ASD certification mandatory

· Xactimate proficiency required

· Possess exceptional organizational and planning skills

· Ability to recognize and solve problems independently

SHIFT: DAY     TYPE: CONTRACT TO HIRE 

Essential Functions:

• Responsible for daily administration of post and pre sales activity which includes reviewing the status of all open orders to insure timely scheduling and effective resolution of customer service ticket activity. 
• Validate incoming orders for accuracy, entering orders, providing order acknowledgment notifying customers of changes to orders and or any required post sales activity.
• Coordinating with other areas of the business to expedite and track order
•  Establish and maintain positive customer relations by providing personable service
• Respond to customer requests for information such as lead times in a timely manner; verify pricing on standard items and relay pertinent order information to maintain customer satisfaction.
• Processing customer orders, sample requests, and invoices in an efficient, accurate, and timely manner and within established deadlines and guidelines.
• Process export customer orders including arranging shipments and completing export shipping documents.
• Properly maintain customer related files and documentation in an organized and easily retrievable manner; properly document order cycle events so that information is easily understandable.
• Perform work according to established customer service best practices and company guidelines.
• Establish and maintain positive working relationships with customers and co-workers by communicating in a respectful and professional manner.

Experience and Education:  

1. High School Diploma or (Associate Degree preferred)
2. Zendesk
3. Ring Central experience a plus or other CRM experience
4. 2 - 5 years customer service experience
5. Strong organizational skills, written and verbal communication skills
6. Strong people skills and ability to work with diverse customers
7. Excellent organization and multi-tasking skills with proven ability to prioritize multiple tasks and meet deadlines.
8. Self-motivated and ability to work without direct supervision
9. Proficient skills in Microsoft Office.
10. Ability to successfully collaborate with team members and other departments.

SHIFT: DAY TYPE: CONTRACT 

QUALIFICATION REQUIREMENTS:

To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

MAJOR DUTIES AND RESPONSIBILITIES: 

• Performs a variety of dispatching in support of student transportation functions; coordinate flow of communications between personnel to ensure proper and timely transportation of students; dispatch drivers per student transportation needs
• Responsible for receiving routing and transportation requests and information and providing assistance to bus drivers utilizing a telephone and two-way radio; notify appropriate personnel regarding emergencies and needed repairs
• Enters and records routing, transportation requests, driver information and school bus data into tracking databases and information management systems; prepares, analyzes and distributes reports as required
• Assists in establishing, organizing and coordinating routes, schedules and bus driver assignments
• Assists bus drivers with directions and routing, scheduling and equipment issues and information related to special education students
• Serves as the first point of contact for public inquiries and provides information concerning transportation functions, activities, policies and procedures
• Takes and relays messages as needed
• Implements clerical and accounting tasks in support of transportation functions
• Compiles information and maintains a variety of records including but not limited to time sheets, absence verifications, mileage, driver training hours, bus repairs, student counts, field trips, and assigned activities
• Prepares purchase requisitions, purchase orders and distributes invoices as directed
• Establishes and maintains filing systems
• Communicates with both internal and external personnel, principals, parents and various outside agencies to exchange information
• Performs all duties of a bus driver
• Complies with Monterey County Office of Education Board Policies, Superintendent Policies and Administrative Regulations

OTHER DUTIES:

Balance Staffing is seeking a File Clerk to assist our client in Fremont, CA. This is a temp to perm position for the right fit. Candidate must be able to secure and handle of sensitive & confidential information. Also ensure data accuracy and data integrity.

Job Responsibilities:

• Maintain and organize file rooms in a neat and current state
• Maintain various file records/logs
• Preparing obsolete files for disposal as needed
• Transferring files and binders to its appropriate locations
• Maintain all file folders including but not limited to job files, quotes file, personnel files, bank, 401k, and AR & AP Agreement files
• Prepare file folders for year end storage
• Prepare new file folders for new year
• Sort and file Packing Slips, Customer Jobs, HR, bank, 401k documents, AP, AR, as well as other designated documents/forms
• Ensure highest possible product quality and adherence to ISO and/or other standards.
• Work additional hours as needed on a project-by-project basis
• Other job duties as assigned

Requirements:

• High School graduate, or GED equivalent.
• Minimum 1-2 year experience in general office/administrative work
•  Speak, read, and write English to be easily understood from all level personnel. 
• Ability to read, interpret, and enforce documents such as employee handbook, codes of conducts, safety rules, operating and maintenance instructions and procedure manuals. 
• Requires excellent hand/eye coordination, manual dexterity, good vision and attendance.
• Intermediate computer skills to include, but is not limited to Windows, Microsoft Office, Word, Excel, Outlook, Internet browsing, and 10-key by touch.
• Excellent verbal and written communication skills.
• Detail Oriented and ability to multi-task
• Ability to work independently.

​Balance Staffing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity Veteran status, or any other characteristic protected by federal or state law.

The Special Projects Manager to the CEO will play a critical role in our organization by providing exceptional project management to support to the CEO to ensure that the CEO’s various and extensive projects are moved from conceptualization to completion. The Special Projects Manager to the CEO will manage key projects and deliverables to support the CEO and propel these initiatives to successful completion. S/he will coordinate all phases of project management including planning, executing, monitoring and closing. The Special Projects Manager to the CEO will work closely with the CEO on communications and correspondence and will serve as a liaison on key initiatives with strategic partners both within and outside of the organization as required. Additionally, the Special Projects Manager to the CEO will coordinate with the Executive Assistant to the CEO in order to ensure alignment on all initiatives related to the CEO.

QUALIFICATIONS AND EXPERIENCE

The Special Projects Manager to the CEO will be a highly motivated self-starter with a bachelor’s degree and a minimum of 5 years of experience providing project management, communications and logistical support.

Experience creating and implementing project management plans including scope, schedule, cost, quality, resources, etc.

•             A quick study with both high IQ and EQ in both technical and business domains

•             A wizard in PowerPoint, outstanding written skills in Word, and an accomplished user of Excel and its graphing capabilities

•             Ability to set priorities, manage workload, and attain goals.

•             Experience leading and participating in collaborative teams.

•             Excellent interpersonal and communication skills with exceptional ability to communicate in writing and verbally about project management issues at all levels of the organization.

•             Culture- and mission-driven – extremely passionate about Lyten

•             Ability to travel extensively throughout the year.

•             Highly detail-oriented and organized with an ability to multitask.

•             Highly motivated self-starter who works well with a team and also independently to anticipate needs of and opportunities for CEO.

•             Comfort with ambiguity and ability to respond adeptly to rapidly changing priorities.

•             A strong ethic of service and desire to be a part of a fun, hard-working team.

•             An unwavering commitment to producing high-quality work.

•             A general understanding of online programs, access and basic IT support

•             High level of interpersonal maturity, grace, self-awareness, and sound judgment.

•             Ability to unquestionably maintain a high level of confidentiality.

EDUCATION

•             Ideal candidate has a BS in a STEM field of relevance: Engineering, Chemistry, or Physics with an MS/MBA a benefit, if applicable

Balance Staffing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity Veteran status, or any other characteristic protected by federal or state law.

We are hiring an Admin/Clerical in Austin, TX. 

Contract to hire

Full health benefits: Medical, Vision, Dental

Weekly Pay

Hours: 7:00am - 4:00pm

Schedule: Monday - Friday

Job Duties:

• Strictly Clerical office answering phones, filing, and entering orders

• Must have strong communication/customer service skills. Will be assisting customers in person, by phone and by email.

• Must effectively execute duties in high stress situations 

• Operate common office equipment. 

• Must be able to sit or stand for extended periods of time

• Must use hands for data entry much of the work day and be able to see and read fine print. 

• Must be able to hear and speak both in person and by phone and communicate effectively.

• Must be able to see and read fine print.

• ​2+ years of Admin/Clerical experience
• Basic computer skills (Outlook, excel, Microsoft)
• Excellent customer service skills
• Proper phone etiquette
• Bilingual in Spanish is a PLUS
• Type 40+ WMP

Position: Office Admin 

Pay: $19.00 - $20.00

Temp to Hire 

Schedule: M-F 8am-430pm however hours can vary to 7am-330pm

Qualifications: 

• Bilingual 
• Data Entry experience 
• Computer skills 
• Customer Service 
• Strong Excel Experience 

Job Description:  Will be assisting Plant manager, answer questions for crew, heavy data entry, sending emails. filing, taking purchasing orders, Collaborate with Plant Manager to work scheduling production, and Quarterly Inventory.

Receptionist

Pay: $16.00 to $18.00/hour 

Location: Santa Maria CA

 Our client is a global leader in food safety for the fresh produce industry and is in search of a Receptionist to support our team in Santa Maria, CA. For nearly 30 years, our client has been a trailblazer in all aspects of produce food safety, offering the most extensive range of microbiological and pesticide testing services available to agricultural and other food industries, domestically and abroad. They offer dynamic solutions from laboratory testing, field sampling, and supply chain management throughout the produce world. 

About the Position: Immediate opening.Training is provided. 

Clean DMV record required (DMV record must be submitted when assignment starts). 

REQUIREMENTS: 

• High School Diploma or higher and/or additional certification in Office Management a plus 

• Proven work experience as a Receptionist, Front Office Representative, or similar role

 • Professional attitude and appearance 

• Proficiency in Microsoft Office Suite and Touch Typist 35 WPM + 

• Hands-on experience with office equipment (e.g. fax machines, computers and printers) 

• Pleasant, consistent positive personality 

• Solid written and verbal communication skills 

• Works well in a fast paced environment 

• Excellent organizational skills 

• Multitasking and time-management skills, with the ability to prioritize tasks 

• Customer service oriented 

• Bilingual (English/Spanish) required 

**PRIMARY RESPONSIBILITIES: **

•Greet, welcome, maintain visitor logbook/badges, direct and announce guests to appropriate staff upon arrival 

• Answer, screen, and forward incoming phone calls with professional friendly phone etiquette 

• Ensure reception area is tidy and presentable, with all necessary supplies stocked and properly stored (e.g. pens, business cards and visitor badges) 

• Provide basic and accurate information in-person and via phone/email with exceptional customer service skills 

• Mail distribution, filing, photocopying, transcribing, and faxing 

• Assist with Dispatch Department duties; Micro Schedule reviews, process service requests and missing sample follow-ups • Coordinate shipments to other Company locations 

• Supplies shipments 

• Update calendars and schedule meetings

• Arrange travel, accommodations, and prepare voucher

SHIFT: DAY    TYPE: CONTRACT TO HIRE

Job Details:

• Promote core values along with promoting a positive and professional work environment by setting an example and communicating the core values and culture effectively to others. 

• Ensure others are following the core values and fostering a positive and professional work environment.

• Provide courteous and professional service while working with Residential and Business customers via phone or email to troubleshoot technical difficulties.

• Troubleshooting network connectivity issues.

• Utilizing various brand of networking hardware (training provided).

• Utilizing proprietary and 3rd party software systems.

• Ability to work well with others and assist with customer troubleshooting (training provided).

• Strong documentation skills.

Minimum requirements for the position:

• High school diploma or equivalent.
• Knowledge of Desktop based operating systems (Windows/MAC/Linus) and knowledge of mobile based operations systems (iOS/Android/Blackberry) Familiar with QuickBooks, ZenDesk or other CRM software 
• Ability to type 30+ words per minute
• The ability to efficiently prioritize competing demands and multitask in a fast-paced environment.
• Must be reliable and punctual
• Previous call center experience is a plus
• A knack for computers/technology and a need to tinker