JOB TYPE: CONTRACT
SHIFT: AM POSITION TEMP POSITION
POSITION SUMMARY:The Accounts Payable Specialist maintains and overseas all aspects of accounts payable. Submits and prepares all invoices and vendor payments. As wells as maintains and post petty cash fund and employee expense reimbursement reports.
ESSENTIAL DUTIES & RESPONSIBILITIES:Accounts Payable Specialist responsible for daily processing of payables, vendor payment and related issues. Fostering effective work relationships with vendors as well as internal partners including Accounts Receivable, Contractors, Sales, Distribution, and Operations. Assist with payroll and expense payment disbursements. Must have discretion in handling employee’s sensitive confidential information. Duties include but not limited to:
- Process vendor invoices• Reconcile Aged Payables report to GL• Review and follow up on vendor data (W-9, 1099, credit lines)• Prepare and facilitate cash handling processing• Process and reconcile petty cash transactions• Manage and track open balance payable accounts• Reconcile corporate credit card(s)• Work closely with functional management, Manufacturing and Operations to identify and resolve vouchering issues• Process and review expense reimbursements• Prepare and post month end close journals• Assist with financial audits• Identify process improvements• Answer customer questions via phone calls and email in a professional manner• Perform other related projects as needed
QUALIFICATION REQUIREMENTS: Must have exceptional financial, analytical and organizational skills and be comfortable juggling multiple tasks while meeting strict deadlines.
Educational requirements or job experience that is necessary to perform the job are as follows:• 2-5 years of experience in a fast-paced environment• 5+ years of accounts payable experience• Associates degree in Accounting or related field • Experience with Great Plains and Expensify a huge plus• Strong attention to detail and ability to research discrepancies and solve problems• Proficient with using Excel and other MS Office (Outlook, Word, PowerPoint)
PHYSICAL DEMANDS & ENVIRONMENTAL CONDITIONS:• Minimal physical activity required on the job, moderate lifting of file boxes and product on occasion.• Indoor office environment.• Some business related travel