JOB TYPE: CONTRACT
SHIFT: MORNING TYPE: CONTRACT
To supervise the general accounting and payroll functions of the Accounting Division; to perform the most difficult and complex professional accounting duties; to coordinate the daily functions of the accounting staff; and to ensure that all accounting functions are performed accurately and in a timely manner.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Administrative Services.
Exercises direct supervision over lower level accounting staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:
Coordinate and supervise the daily accounting functions for the Accounting Division including accounts payable, accounts receivable, cash and Section 8 accounting; ensure that monthly journal entries and the general ledger closings are prepared accurately and on time.
Prepare, reconcile and maintain journals, ledgers and supporting financial records; review and authorize journal entries recorded in the accounting system.
Develop and administer accounting and budget control systems as needed for compliance with applicable accounting laws, ordinances and regulations.
Direct and participate in the completion of all accounting system reports and products including account balances and financial and income statements; oversee the assembly of all journals.
Review, develop and modify accounting methods to improve existing procedures; ensure conformity to policy and increase effectiveness.
Determine and fulfill cash requirements; transfer cash to appropriate accounts and exercise the daily/weekly cash management function.
Perform financial analysis of income and expenses; monitor payments; inform Director of Administrative Services of important financial transactions.
Participate in the preparation of a variety of reports including financial, expenditure and tax reports.
Prepare records for audit; respond to inquiries from outside auditors as required.
Select, train, motivate and evaluate accounting personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Coordinate Accounting & Finance Division activities with those of other Authority departments and outside agencies; provide information and assist in decision making.
Assist in the development and implementation of goals, objectives, policies and priorities for accounting and payroll activities; recommend and implement policies and procedures.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of accounting.
Perform related duties and responsibilities as required.
Principles and practices of governmental accounting, auditing and budgeting. Modern and complex principles and practices of accounting. Principles and procedures of accounts payable and receivable. Modern office procedures, methods and equipment including computers and supporting accounting and finance applications .Methods and techniques of cash management functions. Principles of business letter writing and basic report preparation. Principles and procedures of financial record keeping and reporting. Basic mathematical principles. Principles of supervision, training and performance evaluation. Pertinent Federal, State and local codes, laws and regulations.
Manage the general accounting and payroll functions of the Authority's Accounting & Finance Division. Perform the most complex professional accounting duties. Analyze and interpret financial data and accounting records. Design and install new and improved accounting and record keeping systems. Manage and coordinate the work of lower level staff. Prepare complex financial statements, reports and analyses. Interpret and explain Authority accounting policies and procedures. Supervise, train and evaluate assigned staff. Operate office equipment including computers and supporting accounting applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing and operating assigned equipment. Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Four years of increasingly responsible experience in accounting or auditing, including one year of supervisory or lead responsibility.
Equivalent to a Bachelors degree from accredited college or university with major course work in accounting, finance or business administration or a related field
Office environment; exposure to computer screens.
Essential and marginal functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; extensive use of computer keyboard.