Human Resources Assistant

Summary

Manufacturer of thermal processing equipment principally used in the solar cell industry. They are committed to customer service excellence in the worldwide capital equipment market. We are looking for a full-time HR Assistant who will be assisting with the day to day operations of the HR functions and duties. This position is temporary until January 30, 2021. This individual will utilize written and verbal communication skills to correspond with company employees and/or outside vendors.

Key Responsibilities and Duties

• Providing clerical and administrative support to Human Resources department

• Answering and filtering all email correspondences

• Process documentation and prepare reports relating to personnel activities 

• Handle employee request regarding human resources issues, policies, and regulations

• Properly handle complaints and grievance procedures

• Ability to maintain professionalism in both speaking and writing

Required background: 

• High School degree

• Experience as an HR Assistant or relevant human resources/administrative position

• Fast computer typing skills 

• Familiar with MS Office 

• Basic knowledge of labor laws• Excellent organizational skills

• Strong communication skills

 • Must be detail-orientedDesirable 

**Qualifications: **

• Able to learn quickly

• Proficient writer

• Experience with ADP Workforce

The Director of Fab Operations will have oversight responsibilities for various phases of production, facilities, maintenance, and EHS, including the management of resources and people. The Director of Fab Operations is responsible for the safe and efficient operation of the wafer fab. This includes prioritizing lots, processes, maintenance, human resource allocations, etc. while demonstrating leadership and a sense of urgency.

Time % Responsibility40% People Management

• Manages manufacturing supervisors, maintenance, facilities, and EHS managers.

o Manage work schedules to achieve operational needs, minimizing the need for overtime

o Review and approve PTO

o Set and monitor training schedules20% Operations Planning

• Create and manage daily and overnight production plans, including recommendations and solutions regarding safe, effective, & efficient production

• Analyze lot start request and assign lot start schedule

• Plan timing of tool conversions

• Lead WIP/Ops morning and evening planning meetings20% Operations Management

• Forecast material, equipment, and staffing needs for production flow

• Set priorities and monitor on-shift productivity

• Monitor off-shift productivity, responding to requests from leads

• Manage off-plan events

• Interface with other teams (e.g., Process Engineering, Product Engineering, etc.) to maintain smooth and efficient operations

• Retrieve materials from stores for lot starts

• Disposition problem lots and problem tools20% Fab Support

• Lead and collaborate with Maintenance Manager to ensure tool uptime 

• Lead and collaborate with Facilities Manager to ensure physical plant is operating safely and efficiently

• Lead and collaborate with EHS to ensure the safe operation of the facility

Supervisory Responsibilities

Accomplishes department objectives by organizing and monitoring the work of roughly forty-three employees spanning multiple shifts. Responsible for recruiting, onboarding, training, developing, setting goals and priorities, monitoring performance, coaching, and managing time of direct reports.

Physical Demands

• Frequently in a stationary position, often sitting and/or standing for prolonged periods (2 hours)

• Frequently viewing a computer monitor for prolonged periods (2 hours)

• Occasionally walking around the Fab for prolonged periods

• Occasionally required to push and/or pull 50+ lbs objects, such as carts loaded with FOUPs

• Occasionally required to lift 50 lbs and regularly carry that amount short distances (50 ft)

• Occasionally required to reach, bend, squat, and stoop to handle consumables or chemicals• May often require repetitive motions involving the wrists, hands, and/or fingers

• Frequently required to handle items using small ranges of motion (e.g. fingers and hands) and large ranges of motion (e.g., full-arms and shoulders) for carrying cassettes and lot boxes

• Occasionally required to wear PPE

Travel Requirements

None anticipated

Required Education and Experience

• Bachelors degree in an engineering discipline

• 10+ years of work experience in a manufacturing semiconductor environment

• 5+ years of work experience in a supervisory role

• Able to effectively manage multiple competing priorities

• Fundamental understanding of all technical aspects related to production

• Self-motivated, detail-oriented, focused, and organized

• Results oriented

• Leadership skills relevant to people management and tools/equipment

• Excellent written and verbal communication skills with the ability to present complex technical information in a clear and concise manner to a variety of audiences.

Are you looking for experience in Human Resources? Do you want to be part of a hardworking, close-knit team? 

Our internal Human Resources team is HIRING and accepting internal and external applications today. 

As a Human Resources Clerk, you will:

• ​Answer general questions about benefits or employee files
• Process employment verifications
• Audit spreadsheets and data
• Look up internal employee information on database
• Keep information secure and confidential, including wage garnishments, pay, and other sensitive details
• Answer emails from internal staff
• Entering employee paid time off
• Processing paperwork, researching additional information for employees

If you'd like to gain administrative experience within an HR capacity, get in touch! 

Balance has a 4.5/5 on Glassdoor. We think we're a great place to work, but don't hesitate to read more as to why!

Our Human Resources team meets in Stockton on Tuesdays and Thursdays. This position is Monday - Friday, 8am - 5pm with the occasional Saturday as overtime. This is an hourly position of $18 an hour. 

Desired skills and experience: 

• ​1-2 years' experience in administration 
• Strong confidentiality -- you will be dealing with very sensitive employee files
• Attention to detail
• Ability to research
• Friendly, approachable, and positive attitude
• Passionate about good company values
• An ability to speak Spanish (preferred)

If this sounds like a good option for you, apply now! Please attach your resume in Word or PDF format. For questions, contact Chelsea via email: chelsea.scahill@balancestaffing.com. Or, call 209 922 1394.

Apply now!

NOW HIRING INTERNALLY AT BALANCE STAFFING

Balance is hiring a Human Resources Specialist for our contingent staff within a large, Fortune 500 clean energy manufacturing plant in Fremont, CA.

Proud to be part of a team that was nominated for:

2021 - Largest Staffing Firms in the US (by revenue)

2021 - Clearly Rated Best of Staffing for Client Satisfaction

2020 - Largest Staffing Firms in the US (by revenue)

We maintain a rating of 4.5 stars on Glassdoor.

THE ROLE

As the Human Resources Specialist / Onsite Lead, you will be an integral resource for our contingent workforce within this manufacturing client. You will liaise between the contingent workforce, our client, and internal Balance team members to ensure a successful staffing program.

BENEFITS

We offer flexible/unlimited PTO. Benefits also include 401k planning and a match, medical, vision, and dental benefits, a gym reimbursement, and more.

Use your Human Resources and Employee Relations experience to influence operations within this Fortune 500 company. Advocate for a hardworking contingent workforce to ensure a positive working environment.

Primary duties will involve:

• Building relationships and staying engaged with employees

• Consistently communicating with management and client regarding the day-to-day operations

• Act as a liaison between temporary associates and client management to resolve any issues in performance or other issues that may arise

• Hire, train and induct temporary associates and ensure that they are aware of their duties and timelines

• Oversee time-keeping system; manage employee attendance; assist with processing and collecting time cards of temporary workforce by coordinating efforts with appropriate management and ensure that hours are properly and timely calculated

• Assist management team in ensuring that all activities are being performed in accordance to both company and client policies

• Coach and counsel temporary associates with the guidance of Program Manager and Human Resources, and in accordance with company and client’s policies and procedures

• Maintain attendance, performance, safety, production and KPI reporting on a weekly, monthly and quarterly basis

• Maintain confidential records by either electronic filing or other appropriate and available methods

• Adhere to safety guidelines and procedures; managing injuries and violations; investigating and assisting the Safety department with injury reports

Ideal experience will include:

• Minimum of 2 years experience in working with contingent employees or similar human resources experience
• Strong organizational and computer skills, including ability to utilize Google Suite, Microsoft Office Suite, and Excel/Pivot tables at a basic level (ideal)
• Strong relationship building skills and the ability to communicate well
• Customer service skills

This role will involve working on site in Fremont, CA 2-3x per week and home the rest of the time.

BALANCE IS HIRING INTERNALLY!

Now hiring an HR Coordinator to support a growing contingent workforce program in Milpitas, CA. 

Are you looking to build on your Human Resources experience? Are you detail organized, polished, professional, and eager to learn? 

We are staffing a Global 500 company in Milpitas, CA and hope to scale from 0 employees to 100 in the next month. In order to fill these many positions, we'll need a passionate HR Coordinator to help with onboarding to get the job done. 

As an HR Coordinator, you will:

• ​Conduct pre-employment checks for contingent employees
• Answer general questions about onboarding process and progression for employees
• Contact new hires to collect onboarding information
• Utilize spreadsheets including Excel and Smartsheets to track action items
• Assist with other administrative onboarding items

Desired experience includes:

• ​0-2 years' experience in an HR administration or similar environment
• Strong communication skills
• Bilingual in Vietnamese or Spanish (ideal, not required)
• Excellent computer skills with Google Suite, Microsoft Office
• Strong relationship building skills

This is an on-site position in Milpitas, CA that will offer unique learning opportunities within a diverse manufacturing environment. You'll have the opportunity to partner with a Global 500 company with offices in over 30 countries. This client manufactures medical, consumer, and automotive devices that change the landscape of tech across the world every day.

BENEFITS

This position pays $21ph - $27ph, depending on experience. This position is M-F, 8am - 5pm. You will receive medical, vision, and dental benefits as part of your compensation package as well as federal holidays. 

HOW TO APPLY

Apply now! Send your resume through this ad, or contact Chelsea for more information: 209 202 3058 / chelsea.scahill@balancestaffing.com!

Balance Staffing is seeking a seasoned HR Generalist to support a client in Union City, CA. 

This role is responsible for performing HR-related duties on a professional level, working closely with HR Manager to accomplish goals. There is involvement in the broad range of functional HR areas including recruitment, on-boarding, benefits, training, and employee relations. This position provides a wide variety of both complex and routine administrative services.

JOB Duties:

• Coordination of recruitment & staffing, hire employees and process hiring-related paperwork.

• Plans and conducts new employee orientation to foster positive attitude toward company goals.

• Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.

• Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.

• Interpret and explain human resources policies, procedures, laws standards, or regulations.

• Assist HR Manager with employee relations issues, work complaints, or other employee concerns.

• Keeps records of benefits plans participation such as insurance and 401k, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

• Solid working knowledge of ADA, FMLA, CFRA, PDL, SDI and Workers’ Compensation, FMLA/CFRA leave tracking and EEOC compliance

• Responds to inquiries regarding policies, procedures, and programs in conjunction with HR Manager

• Performs ADP payroll processing as a backup, and updates employee information on HRIS System

• Maintains workplace safety and is part of Safety Committee.

• Up-to-date on all federal and state HR related law/regulations & compliance

• Coordination of all company-wide events

REQUIREMENTS:

• Bachelor's degree or equivalent experience

• Must be bilingual Spanish, Read, and Write

• Must have five plus years of previous experience in a similar position

• Strong Generalist with experience with recruiting & onboarding

• Experience in payroll processing (preferred)

• Protects organization's value by keeping information confidential

• PHR Certification is a plus

• Must successfully complete all applicable pre-employment screenings. i.e. background check, drug screening, physical and/or employment verification as required, etc.

BE PART OF THE BALANCE STAFFING TEAM INTERNALLY!

Balance is hiring a Recruiter in San Jose, CA! Help connect members of the community to meaningful work in the Bay Area. 

Proud to be part of a team that was awarded:

2021 - Largest Staffing Firms in the US (by revenue) - Staffing Industry Analysts

2021 - Clearly Rated Best of Staffing for Client Satisfaction

2020 - Largest Staffing Firms in the US (by revenue) - Staffing Industry Analysts

We maintain a rating of 4.5 stars on Glassdoor.

Do you want to be part of a fun, successful team? Join the 'Dream Team' in San Jose. 

A Recruiter at Balance will:

Focus on skilled trades positions, including clean manufacturing, aerospace, and semiconductor roles

Regularly network in the area to draw interest in open positions

Make 30-50 outbound calls to candidates a day

Place 3+ candidates a week in new jobs

Work in office 2-3 times a week

Offer information and guidance to jobseekers

If you have:

0-1 years' experience in hitting targets, human resources, or within a call center

A strong background in values-based recruiting with integrity, passion, and innovation through relationships 

Passion for hitting and exceeding targets

As a Recruiter, we will provide you with base plus UNCAPPED commission. You will fill direct hire and temp to hire positions. You'll work with our dedicated Branch Manager, Alani. 

Apply now through this ad or contact Chelsea for more information: 209 202 3058 or email your resume in Word or PDF format to chelsea.scahill@balancestaffing.com.

Our Company

At Balance Staffing, we bring candidates and employers together. To us, job seekers are more than a resume; they are unique individuals working to achieve their career dreams. And, to us, companies aren’t clients, but partners striving for business success.

Our goal is connecting top talent with exceptional employers. Since 1997, that’s been our guiding purpose, inspiring us to always be at our best, so we can be there for you.

Balance has grown rapidly over the past five years. Our current internal headcount is around 200 employees, and we aren't slowing down any time soon. We're privately owned which allows for you the flexibility to grow, change, and have the autonomy to do what you love: partner with clients.

Our Specialties

We are seeking a strategic and passionate Enterprise Account Executive to work with our leadership team to drive new business. We specialize in IT/Engineering, Light Industrial, Manufacturing/Production, Call Center, Administrative, Human Resources, and Finance/Accounting positions.

Your Benefits

As an Enterprise Account Executive, you will have:

• Flexible/unlimited PTO plan

• Extra annual holidays (Diwali? PRIDE?)

• Fully remote work with option to work in office

• Uncapped commission and no commission thresholds

• Yearly bonus, option for sign on bonus

• Fully remote work

• Autonomy, flexibility to penetrate new business in innovative and creative ways

• 401k planning, 401k company match, medical, vision, dental coverage

• Life and accident insurance

• Cell phone reimbursement

• Internet reimbursement

• Additional computer/work equipment

• Supportive, transparent, and collaborative leadership

Your Role

As an Enterprise Account Executive, you will:

• Consistently meet and exceed quarterly, annual gross profit and new business targets
• Creatively collaborate with Account Managers and leadership to penetrate new business
• Prepare and present proposals and provide follow-up throughout in establishing new clients
• Build a strong sales pipeline to foster annual growth and sustainable relationships with customers
• Map out organizational charts and structures to identify key stakeholders and decision makers
• Maintain client retention by proactively identifying risks and effectively responding to needs

Your Experience
Lastly, as an Enterprise Account Executive, your experience and skills will include:

• 2-4 years' experience in an Enterprise level sales staffing environment with demonstrated success in hitting and exceeding targets/sales goals (or similar industry)
• Strong communication and relationship building skills among key stakeholders and decision makers
• Familiarity with using CRMs within the staffing environment (or similar industry)
• Demonstrated passion for staffing, recruitment, or a people-centric industry
• A consultative approach to working with new and existing clients
• Strategic thinking skills with the ability to identify, categorize, and prioritize the right sales opportunities

Apply now.

This is an internal opening at Balance Staffing. 

Help onboard new hires for one of our largest staffing programs. 

Now welcoming applications from Austin, TX or Fremont, CA!

As an Administrator for Balance Staffing, you will: 

• ​Contact hired candidates to ensure they are aware of start date and time
• Reach out to applicants to facilitate drug testing
• Answer general questions about new hire paperwork and requirements
• Host Zoom meetings and present to 10-20+ new hires to inform applicants of job duties, responsibilities, and job requirements
• Collect and distribute new hire paperwork
• Document contact between applicants, candidates, and newly hired employees on our applicant tracking system
• Regularly communicate via email, phone
• Other ad-hoc administration as required

Ideal experience? 

• ​1-2 years' in customer service, administration preferred
• Strong communication skills both verbal and written
• Ability to multi task and manage conflicting priorities
• Proficient with Microsoft office, proficiency in Google suite including Word, Excel (basic level), and similar programs
• Ability to speak Spanish (preferred, not required)

If this sounds like you and you are comfortable with $15-$16ph, apply now with your resume!

chelsea.scahill@balancestaffing.com | 209 922 1394

Our client is currently seeking an HR Administrative Assistant/Administrator/Coordinator who is energetic and detail-oriented to support our fast-growing organization. 

Responsibilities include:

• Provide administrative support to the HR functions. 

• Provide excellent organizational skills and the ability to handle sensitive information confidentially.

• Provide operational and system administration support for various HR programs and processes, ranging from performance management to data management to employee support and outreach

• Assist in processing new hire setup, terminations status change, tax changes, direct deposits, deductions, prepare new employee’s electronic files for payroll, support for onboarding and offboarding, etc.

• Complete verification of employment for current and former employees

• Assist with Safety and Workers’ Comp filings

• Maintain both hard and digital copies of employees' records

• Assist with all internal and external HR related inquiries or requests

• Assist with ad-hoc HR tasks and special projects assigned by Director of Human Resources

Qualifications

• Minimum 2 years of work experience in administration, HR experience is a plus

• Associate degree preferred

• Proficient in MS Office, including Word, Excel, PowerPoint, and Google Suite

• Ability to deal with sensitive and confidential material

• Attention to detail in working with numbers, and the ability to proofread reports and materials

• Ability to effectively prioritize and execute tasks in a fast-paced environment

• Organizational, multi-tasking, and prioritizing skills

• Ability to meet critical deadlines

• Working knowledge of ADP WFN, Success Factors & T-Sheets is a plus